It was great speaking with you and learning about your products, sales process, and goals for a 3D configurator. Here’s a clear view of what comes next and how we’ll turn your vision into a live solution.
Step 2: Scoping & Proposal
Next, we work together to create a clear and realistic plan for your configurator. We'll review:
- Your product options, rules, and dependencies
- Pricing logic and quoting requirements
- Existing 3D assets, and what needs to be created or improved.
- How the configurator should connect to your other systems
Based on this, we estimate the total workload required to build your configurator. After that, you’ll receive a detailed proposal that explains:
- What will be built
- The estimated hours and effort for each part of the work
- The expected timeline
- Which platform subscription fits your needs
By scoping everything upfront, you’ll know exactly what’s included and what it will cost - no surprises, just a clear plan for moving forward.
👉 VividWorks: 3D Models Guide and FAQs
Pricing & Implementation
As we discussed, there are two costs associated with your configurator project:
- Platform subscription -a monthly fee for the cloud-based SaaS platform itself
- Implementation – the work needed to build and adapt the platform to your products and business
Platform subscription (Monthly Fees)
VividWorks is a SaaS platform, which means we actively operate and maintain the system on your behalf. The monthly fee covers the ongoing work required to keep the platform secure, performant, and compatible with modern systems and browsers.
Your SaaS fee includes:
- Secure cloud hosting and infrastructure
- Continuous platform maintenance and monitoring
- Regular platform updates and access to new features
- Ongoing updates to VividWorks-provided plugins
- Access to platform features based on your selected plan
- The ability to scale as your usage and business needs grow
This model keeps your configurator reliable and future-proof over time, without requiring internal resources to manage infrastructure, updates, or upgrades.
Implementation costs
We are fully transparent about implementation costs. Implementation is based on the estimated workload for your project. During scoping, we clearly define the work and estimate the required hours.
This includes platform setup, configuration logic, integrations, any necessary 3D model creation or optimization, along with project management and quality assurance to ensure everything runs smoothly and works as expected.
You receive a detailed breakdown of the estimated effort, so you understand exactly what is included and how the cost is calculated.
How implementation billing works
Implementation is not charged as a single upfront fee. Instead:
- Work is invoiced monthly as it is completed
- Invoices reflect the actual work done during that period
- Each invoice includes a clear breakdown of tasks and hours
This gives you transparency, predictable budgeting, and flexibility if requirements change.
Why implementation required
Every company sells different products in different ways. While VividWorks provides the core platform, it must be configured to match your specific setup.
Implementation work includes:
- Building configuration logic based on your product structure
- Applying pricing rules, constraints, and dependencies
- Creating new 3D models and/or optimizing existing ones for better performance.
- Connecting the configurator to your systems?
- Testing real sales and quoting scenarios
👉 VividWorks: Implementation Process & Costs
Why implementation may be needed again
As your business changes, your configurator may need updates. Additional implementation may be required when you:
- Add new products or product lines
- Change pricing or configuration logic
- Add new integrations or sales channels
- Change how your products are sold
When this happens, we review the changes, estimate the effort, and share a clear plan before starting any new work.
Some versions of the VividWorks platform allow your team to manage updates independently, such as changing product options, adding new products, or rules. Training can be organized and agreed separately and is not included in the SaaS subscription.
Step 3: Contract
Once you're happy with the quote, we’ll formalize the purchase order, outline project deliverables and schedules, and introduce the team members who will be working with you.
Step 4: Project Kick-off
We officially kick off the project with a meeting that includes everyone involved on both sides.
During this session, we:
- Confirm scope, timeline, and responsibilities
- Align on communication and working methods
- Review priorities and milestones
Step 5: Implementation & Development
Our implementation process is iterative and collaborative. We keep you updated throughout the project. You’ll receive a working test configurator as early as possible, so you can:
- Track progress in real time
- Test functionality as it is built
- Provide feedback early and often
This approach helps us validate assumptions quickly and avoid surprises later.
Step 6: Testing & Acceptance
Once development is complete, it’s time to test the configurator end-to-end. You’ll review and validate:
- Product configuration logic
- User experience (UX)
- Inputs such as SKUs and options
- Outputs such as BOM, pricing, and quotes
- Integrations with your existing systems
We support you throughout the testing phase, and you can make any requirements to ensure everything works as expected.
Step 6: Launch & Ongoing Support
After final approval, your product configurator is ready to go live.
At this point, your configurator moves into the support and maintenance phase. Our team remains available to:
- Assist with updates and changes
- Ensure stable performance
- Help you adapt the configurator as your needs evolve
We are committed to delivering your 3D configurator on time, within budget, and aligned with your expectations. With VividWorks, you can be confident that your solution is in capable hands.
Why This Process Works
Our process gives you:
- A reliable, continuously updated SaaS platform
- A solution tailored to your products and sales logic
- Full transparency into scope, effort, timelines, and costs
- A configurator that scales as your business evolves
Building a 3D configurator doesn’t have to be complex or uncertain. With VividWorks, you get a solution tailored to your products and sales logic, full visibility into scope, effort, and timelines, and the flexibility to adapt as your business evolves.
We’re happy to connect again and guide you through the next steps!
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